Attachment management add-in for Microsoft®
Outlook® that makes it very easy and effortless to export
all attachments from emails to a file folder and use
hyperlinks in the email to access the associated attachment
files.
Attachment Manager for Outlook
can automatically detach attachments and embedded
images from your emails and save them to a file
folder and then hyperlink them up within the email
for easy reference and retrieval.
This reduces your Inbox size and makes Outlook run
much faster and also remove the requirement for
constantly archiving emails.
Note: You can also refer to the video demonstration hosted on our site
here
Highlights:
Seamless integration with Microsoft® Outlook1
Detach attachments from
emails to a global file folder, or optionally,
choose a folder at runtime.
Define
separate attachment file folder for
each Outlook folder.
Automatically detach or delete
attachments from the copy of emails
present in the Sent Items folder.
Filter out
certain attachments with specific
extensions from detaching
Preserves
inline images and
hyperlinks in the processed
email.
Re-attach files
back to the original email.
Monitors multiple folders and
mailboxes for incoming emails and automatically detach
attachments.
More efficient. Significantly
reduce
your Inbox size so that your Outlook
is more efficient to startup,
browse, search and index.
No hassle. No
need to copy over a big PST file when
switching to a new PC.
Accessible anywhere. Read you attachments even
when you are on the plane.
Optionally delete the associated file
attachments when deleting an email. Asks you if
you want to delete the attachment if deleting an
email
Remove the URL
or re-attach related files when replying or
forwarding the email
Coded to avoid the Outlook security prompts for
hassle free operation
Keep the size
of your mailbox on the server well within
the allowed limit.
Retains
the attachment clip icon in the
Outlook folder view, even after
detaching all the attachments of the
email.
Special
MSI installer available for
enterprise wide deployment (upon
request)
License is valid
life-time. However, technical assistance and
free upgrades are bound to the validity of the Support and Maintenance
Contract
Free license for Academic
Institutions (Schools, Colleges and Universities) -
Learn More... Free license for Microsoft MVPs -
Learn More... 50% discount for non-profit, non-academic organizations (e.g.,
Charitable trusts,
hospitals,).
Learn More...
Purpose of this add-in
Most e-mail accounts include a mailbox or
account storage limit. And in 90% of the case, this
limit is breached primarily by the presence of
attachments, ranging from small Kilobytes to large
Megabytes, and even in hundred Megabytes.
There is also a problem
with redundant attachments being accumulated in the
Sent Items folder because a copy of each message
that you send is saved underneath it. This not only
fills up the recipient's mailbox but also
increases the file size of Outlook data file and mailbox. Unfortunately, the
world's most popular email client -
Microsoft Outlook is still devoid of an effective
mechanism for mailbox/Outlook PST size optimization.
How does it work?
The solution to frequent mailbox limit breach is not
'Archiving', but to do away and disconnect
attachments from the mail items altogether, and
store them externally from Outlook, and still
maintain the hard link between the mail and their
associated attachments. Besides, mailbox space are
pretty expensive when compared to a local disk, and
files and documents load up faster from local folder
too than in Outlook. So this advantage itself
favours the argument for moving attachments away from
Outlook. But, if you had expected Microsoft
Outlook would offer a wizard or tool to do just
this, then you are in for a big surprise. There is
no such feature built-in to Microsoft Outlook.
Attachment Manager add-in
for Outlook is designed to bridge this gap by
performing the detachment and storage of attachments
outside of Outlook with complete user transparency,
and yet still offer seamless integration of external
attachments to emails in Outlook. It not
only helps you to save precious space on your PST or Exchange mailbox, but also
contributes in making Outlook run much faster with better
performance, and removes the requirement for constantly
archiving duties. Furthermore, at times when there is a need
to move the attachments back to original mail item,
like when replying or forwarding, Attachment Manager
can automatically re-attach the associated files
from the local disk back to the original email.
Screenshot: Attachment Manager ribbon in Outlook 2010
Screenshot: Attachment Manager Context Menu in Outlook
2010
Detach
or strip down attachments
If you have emails with attachments and embedded images, you
can simply select them and use the detach function of the
Attachment Manager addin to strip down all attachments from
the email item, and then export them to a file folder and at
the same time, leaving behind the hard links of the files in
the email itself, for easy retrieval and access.
Screenshot:
Inbox folder just before
detaching the attachments of the selected email
Screenshot: Inbox folder with the processed
email after the attachments are detached
Re-attach related files back to the email
If you want all the
attachments back to the email item, you can
simply use the 'Re-Attach' function of the add-in
to put back all the related files from the file
folder to the email, in the original condition.
The hard links from the body description will
also be automatically removed.
Screenshot:
Inbox folder with the
re-attached files back in the email as
attachments
Automatic detaching of attachments from
emails
Don't want to manually
detach attachments from your emails? You can
allow Attachment Manager addin to monitor and
track any number of mail-enabled folders and
mailboxes for incoming emails and then detach
attachments to a file folder and link them up
within the emails. All these are done seamlessly
within Outlook and users will not even be aware
of it.
Screenshot:
E-mail monitoring settings
on Outlook folders and mailboxes
Selective detaching of attachments based
on extension
Have any attachment
type that you want to retain in Outlook? You can
define your own list of file extensions and set
Attachment Manager addin to only skip detaching
attachments having that extensions.
Screenshot:
The file extensions settings for
selective detaching of attachments
Control over the output
Want more control over
the output? Attachment Manager provides you the
flexibility to customize naming scheme, refer
links and location under processed emails,
specify output folder etc.
Screenshot:
The attachment output options
Some useful external links
related to this product:
Experiencing sluggish performance of
Microsoft Outlook, email taking a
long time to open or delivered,
exceeded the mailbox size
restriction?
Read our
Founder's Blog on how you can use Attachment Manager for Outlook to ensure your business is not affected by
these factors.
Ever wanted to generate PDF or XPS
documents out of your emails and
attachments?
An add-in for Microsoft® Outlook®
2007 and 2010 that makes it very
easy and effortless to generate PDF,
XPS and other document formats right
out of your emails and attachments.
It’s here! Office 365 support on our products!
By now, most of you might be aware of latest cloud based
Office collaboration and services from Microsoft – Office 365. The offering
consists of Office Professional Plus, Exchange Online, SharePoint
Online and Lync Online....(19th Nov'11)
