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A fast, light-weight add-in for Microsoft®
Outlook® 2007 and 2010 that makes it very easy and effortless to
generate PDF, XPS and other document formats right out of
your emails. |
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| Document Exporter brings PDF, XPS and other
widely used formats to Outlook 2007 and 2010 enabling you to save or
simply attach your emails as PDF/XPS. You can batch convert
multiple items to multiple documents in a
single-click. Additionally, you can merge and save
multiple related items to a single document. Whatever the technique you use,
Document Exporter preserves all the inline/embedded images,
hyperlinks in the generated documents. |
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100%
Microsoft® Office Outlook1
integration. |
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Supports export to the
following document formats:
- Adobe Portable document (.pdf2)
- XML Paper Specification document (.xps2)
- Microsoft® Word document (.doc)
- Web-archive single page (.mht)
- Filtered webpage (.htm)
- Microsoft® Word 2007 document (.docx)
- Rich Text Format (.rtf)
- OpenDocument Text (.odt)
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Works with mail,
appointment and task items |
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Preserves inline images
and hyperlinks in the output. |
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Images with
HTTP URLs are automatically saved
locally and the links updated to make them available in the
generated documents. |
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Process multiple emails,
appointments or tasks in batch
mode and export to multiple
documents. |
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Use a generic incremental name or
the subject of the email,
appointment or task to name the
output files generated in batch
mode. |
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Merge
multiple emails, appointments or tasks
into a single document. |
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Convert selected emails, appointments or tasks
into a supported document format and
automatically attach them to a new email. |
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Optionally, allow for exporting attachments to a
subfolder. You can control if not to save the
inline images and hidden attachments. |
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Append the selected Outlook items to an
existing PDF file |
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Real-time monitoring and
automatic
export of incoming emails/new items of an
Outlook folder or mailbox to a user specified
document format such as PDF/XPS/DOC and other
formats |
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Optionally,
maintain a single PDF file on
automatic export, on which, every
new Outlook item received or added
(in the Outlook folder or mailbox)
will be appended over this single
PDF file
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Special
MSI installer available for
enterprise wide deployment (upon
request) |
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Supports
the new Microsoft Office 2010 fullyNEW |
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Outlook® 2007 and 2010
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Requires the 'Save PDF and XPS' add-on
installed for Microsoft® Office 2007
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Version:
4.1
Released: 30th June
2010
License: 30 days trial
50USD/~34GBP/~58AUD/~52CAD
Have any questions?
Email us: support@assistmyteam.net
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Why another add-in?
Microsoft Office 2007 and 2010 applications can now save documents to
PDF/XPS by downloading and installing the FREE 'Microsoft
Save as PDF or XPS Add-in for 2007 Microsoft Office programs'.
Unfortunately, Microsoft Outlook 2007 and 2010 are not one of the
application in the Office suite that can leverage this
widely used document formats. So, as usual, most of us has
to either rely on Adobe Acrobat plugin for Outlook (which
means, you will have to buy it) or, simply copy-paste the
content of the email to Microsoft Word and convert to PDF/XPS.
Document Exporter is designed to bridge this gap by bringing
the PDF/XPS supports in Outlook 2007 and 2010. |
How does it work?
Internally, Document Exporter makes use of Microsoft Word
2007 or 2010 to perform all the processing/export and hence, you are
able to save emails to PDF and XPS plus other popular
formats such as DOC, DOCX, RTF, ODT, MHT and filtered web friendly HTML. The
use of Microsoft Word is totally transparent to the user and
is thread safe i.e., your current opened documents in
Microsoft Word are not affected. Document Exporter
supports the following two mode of operation: single and
batch processing. The output document format available in
the 'Attach and Forward' and "Export' menus depend on the
number of selected items in the current Outlook folder. For
example:
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i) If a single mail (or post) item is
selected, the drop downs will have the following
options:
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ii) If multiple mails (or post) items are
selected, the drop downs will have the following
options:
In
Outlook 2010, these menu items are available
under the context menu (i.e., popup menu you get
when you right-click the selected items)
Context menu when a single item is selected:
Context menu when multiple Outlook items are
selected:
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You choose one of this
menu option to export each item (mail or
post) in the selection to the
corresponding document file. The 'Batch
Export' dialog enables you to specify
the destination folder where all the
document files would be saved. You also
have the option to choose what file
title the generated documents would take
- either a defined generic name or a use
the subject of the Outlook item.
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Choose any one of
this option if all you want is to
merge all the selected mail (or
post) items to a single document.
You will be prompted to specify a
filename and the folder location to
save the document.
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Appending selected Outlook items
to an existing PDF file With
version 4, Document Exporter
supports appending any selected
Outlook items, single or multiple,
to a specified existing PDF file.
The selected items will be converted
to PDF format and would be appended
at the end of the specified existing
PDF file.
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Real-time monitoring of Outlook
folders and automatic document
generation One major feature
introduced in version 4 is the
real-time monitoring of any
number of Outlook folders or
Exchange mailboxes. This will
automatically process incoming mails
or newly added appointment and task
items and generate documents of a
user defined format, without any
intervention from the user. This
automation would be particular
useful, if you want to maintain a
parallel copy or backup of your
current Outlook items.
Automatic export works by
allowing Document Exporter to
monitor user specified Outlook
folders or Exchange mailboxes, such
that, when new emails are received
or new appointments or tasks are
added, Document Exporter
automatically processes those items
in real time and generate document
files as per the user pre-settings
for that particular Outlook folder
or mailbox.
To add a new Outlook
folder, for automatic export
When you press the ‘Select
Folder...’ button, you will be
prompted to choose an Outlook
folder, which you want to Document
Exporter to monitor for automatic
export. You can select a Mail/Post
items folder ( ), or an appointment
folder ( ), or a task folder ( ).
This folder can be a public folder
or a shared mailbox folder also.
To add a new Exchange
mailbox, for automatic export
For adding a new Exchange mailbox
for automatic export, you will be
prompted to choose a particular user
(or mailbox name) from the global
address list. Make sure that you
have access permission to the chosen
mailbox, otherwise, Document
Exporter won’t be able to process
incoming emails on that mailbox and
no document files would be
generated.
How to maintain a single PDF
file for the automatic export for a
folder/mailbox?
With the PDF option, you can opt to
output a separate PDF file for each
Outlook item received or added (just
like for other format such as DOC,
XPS), or you can opt to maintain a
single PDF file, on which, every new
Outlook item received or added will
be appending over this single PDF
file, just like an e-book.
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The entire
appending of new Outlook
items to this particular PDF
file is seamless to the
user, and if you have
checked the option for
saving attachments to
subfolder in Setttings, all
the attachment files from
the appended items will be
outputted to the
PDF_Attachments subfolder. (Eg.
Sales Report_Attachments) |
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Control over the generated
documents
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Finally, with version 2, you can now
define the orientation -
landscape or portrait, as
well as choose between the following
paper size for the generated
documents:
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Letter |
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Tabloid |
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Ledger |
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Legal |
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Executive |
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A3 |
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A4 |
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11 x 17 |
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10 x 14 |
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Export
Attachments to a
subfolder when saving a
mail, appointment or task
item to a document format.
If you enable this option,
and when you save an email
to a document, it would also
export all the available
attachments of the item, to
a subfolder (eg. 'documentName_Attachments'
assuming the document was
saved as 'documentName.pdf').
You can also optionally
exclude inline image and
hidden attachments from
exporting.
If multiple mails or
appointments are merged and
exported as a single
document, then, all the
attachments of each of the
mail or appointment item
would be saved to the same
subfolder (eg. 'MergedDocumentName_Attachments'
assuming the document was
saved as 'MergeDocumentName.pdf').
Append PDF options
With version 4, you can now
append selected Outlook
items to an existing PDF
file. You can choose if to
output the final document
file (containing the
appended pages) as a new PDF
file, or to overwrite the
existing (original) PDF
file. |
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