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Product Overview
An add-in for Microsoft® Outlook® that makes it very easy and effortless for workgroup users to publish their mails, appointments, tasks or contacts from Outlook to Microsoft® SharePoint®. Microsoft Office Marketplace logo

Team DataPublisher provides an easy way for workgroup users to bring Outlook contents to SharePoint. It is just a click way to publish mails, appointments, tasks, journals or contacts from Outlook and share with other users in SharePoint, providing a seamless user experience. To be even more productive, individual user can set Team DataPublisher to monitor their mail folders for incoming mails, and synchronize and publish to a SharePoint list automatically as the mails arrive.

 

This linkage and data adaptation from Outlook to SharePoint for the entire team provides a unique solution for a convenient and controlled email and content management in the organizations.

Highlights: (Latest version: v4 released on 14th January 2014 - read release note)

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Seamless integration with Microsoft Outlook1 and SharePoint2

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Support publishing of pre-defined Outlook fields, custom fields defined for that folder, as well as notes (Plain or HTML Body).

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Define and map as many SharePoint lists common to all Outlook folders, or specific to each Outlook folder.

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Choose any customized form defined for that Outlook folder

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Centralized administration, configuration and deployment of SharePoint lists and field mappings for all workgroup users.

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Supports POP, IMAP, Exchange mailbox and Public folders

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Publish the whole contents of the Outlook folder to a SharePoint list in a single click

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Publish all kind of Outlook items – mails, posts, appointments, tasks, journals or contacts

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Map and publish only those fields or metadata that you require

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Real-time monitoring and automatic publishing of incoming emails/new items of an Outlook folder, to a SharePoint list

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Unicode Support

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Special Outlook views for organizing your published Outlook items

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Special MSI installer available for enterprise wide deployment (upon request)

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Support for Office 2013, 2010 and Office 365


1 Outlook 2003, Outlook 2007, Outlook 2010 & Outlook 2013 (both 32 bit and 64 bit)
2 WSS 2, WSS 3, MOSS, SharePoint® Foundation 2010, SharePoint® Server 2010, SharePoint 2013
   (Also supports SharePoint hosted in Clouds such as Microsoft SharePoint Online part of Office 365 etc.)

Have any questions?
Email us: support@assistmyteam.net


Works with
   

 

30 days trial

Extendable to another
15 days on request

Country Enterprise License (Unlimited seats + 3 yrs Support and Maintenance Contract)
500 USD/~305GBP/~547 AUD/~533 CAD

Global Enterprise License
(Unlimited seats + 3 yrs Support and Maintenance Contract)
1200 USD/~730 GBP/~1315 AUD/~1279 CAD


Download brochure (PDF)

License is valid life-time. However, technical assistance and free upgrades are bound to the validity of the Support and Maintenance Contract
 

Free license for Academic Institutions (Schools, Colleges and Universities) - Learn More...
50% discount for non-profit, non-academic organizations (e.g., Charitable trusts, hospitals,). Learn More...


Purpose of this add-on


With the growing amount of emails and enforced limits on mailbox sizes, today's organization needs an environment to effectively manage these information assets and apply the appropriate retention policies for emails containing company records. SharePoint is the ideal platform to facilitate this requirement, and no wonder, many organizations are adopting it to manage and share documents from a central location. Be it, emails, appointments, tasks or contacts, SharePoint facilitates storage, retrieval, search and collaboration on documents enterprise wide.

But the process of capturing and publishing of these contents from personal Inboxes and public folders has become a core issue for most organizations. As of now, SharePoint integration in Microsoft Outlook is limited to bringing the content of a SharePoint list offline in Outlook, and syncing any changes made to those items made in Outlook back to the particular SharePoint list. There is no direct provision or support for exporting or syncing your existing personal Outlook items such as emails, appointments or tasks to a SharePoint list. And even if you find a way (for example, with scripts or third party applications), you will often find that it does not support or does not recognize most of the Outlook metadata (or fields), including custom fields. This inability to conveniently place data such as emails, appointments, tasks and contacts from Microsoft Outlook to SharePoint, is an issue being faced by many users today.
 

Team DataPublisher overcomes this limitation by allowing the administrator to specify any number of SharePoint lists where the published items from Outlook will be stored, followed by mapping Outlook fields to SharePoint fields. A mapping is nothing but an association between an Outlook field (e.g., subject of the mail item) to a specific SharePoint list field (e.g., Title). Administrator can then deploy the configuration and mapping settings to the entire organization, allowing workgroup users to easily file and publish emails, attachments, appointments, tasks or contacts to the administrator's specified SharePoint list and fields. Streamlining these processes for all users of the organization, brings about a bridging solution for content publishing and management from Microsoft Outlook to SharePoint.
 

Benefits for your organization

Team Publisher for Outlook and SharePoint can be adapted and used for variety of content management purposes in SharePoint, such as:
 

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Filing trouble tickets to an issue tracking SharePoint list from Outlook emails.

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Submitting personal timesheets from Outlook calendar on work done, to a SharePoint calendar list.

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Submitting meetings and schedules from Outlook calendar to a SharePoint Calendar list

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Publishing attachments and emails (as .msg) on document libraries

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Email retention and archival purpose in SharePoint

 

To publish to SharePoint, you can select one or more Outlook items and click one of the administrator specified SharePoint list.


The published Outlook item is tagged with information on the published SharePoint item.

 

This is how the published SharePoint item #158 looks like in your SharePoint site (mapped to the 'Mails' list)

 

Click here for more illustrations and screenshots

 

 
   
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HD Video Demos and TutorialsNew!

Quickly learn how your team can use 'Team Publisher' add-in to sync and publish Outlook items to SharePoint lists, manually or on the fly.

 

Looking for a personal publishing solution from Outlook to SharePoint?

Try
Personal DataPublisher
for Outlook & SharePoint

Designed for a single user to publish mails, appointments, tasks or contacts from Outlook to SharePoint lists.

 

Latest Blogs

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