Purpose of this add-on
Microsoft
Outlook, in its original state, lacks a direct and an efficient solution to
track time and expense for payroll and billing
purposes. This is further aggravated with little
support for a centralized management and distribution of company's projects and other metadata. But many workers do
some form of timesheet tracking (and often crudely) by
capturing the time and other data from appointments and
tasks in Outlook and feeding to an external data source
manually.
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With Team TimeSheet add-in, these processes are
streamlined and
automated by integration of the company's project
data source, and allowing workers access to administrator
defined projects, activities and other related metadata in
their Outlook. Individual worker can then prepare
timesheets, tag project metadata and enter other
deliverables from the familiar interface of Outlook
appointment or task items. Once a timesheet is finalized and
ready, it is published to the central database in just a single click. This
submission process is seamlessly integrated in your
Microsoft Outlook and the whole exercise is
transparent to the user. Managers can then use these
submitted timesheets for calculating expenses,
payroll or billing on projects, clients or resources
etc - to mention a few.
Leverage Outlook for team reporting
Team TimeSheet provides substantially
better range of functionality for time reporting than a
similar system based on Excel or the web. Leveraging the
familiar workflow of Outlook appointments and tasks, Team
TimeSheet simplifies timesheet creation, submission
and tracking, yet offers managers and
administrators greater control throughout the time reporting
process. With the assurance that team members are reporting
through a regulated system such as Outlook, that promotes accurate,
consistent time reporting, managers can leverage
precise, up-to-date budget and billing reports
for project estimation and budgeting.
Designed to provide a fast return on
investment, proven and scalable capabilities make
Team Timesheet, a must for organizations that
require an enterprise time and billing management
solution on Outlook.
Who should use it?
Team TimeSheet for Outlook is ideal for
organization and teams that charge by the hour. Project
Managers, will find it easier to distribute projects,
timelines and calculate expenses and track budgets for
current and past projects. Human Resource Managers
can easily calculate work done and payroll for staffs and
contractors without using an expensive ERP suite. With
summary and OLAP reports, Analysts and Accountants
would have access to budget information, accurate to the
last number. Freelancers can easily calculate the
exact hours and expenses to bill their employers.
Outlook 2010 calendar with appointments color coded with
projects. Ribbon shows the tagged project values ready for
reporting
Outlook 2010 task folder with tasks grouped by project. The
ribbon also shows the tagged values of a reported item.
Predefined OLAP reports for a comprehensive statistical
analysis of published timesheets
Summary reports help managers to keep track of
published timesheets over a period of time.
Timesheet entries are then aggregated to present a summary
view. Supports export to Excel, Text, HTML or XML files.
Backstage menu view of Team TimeSheet Manager in
Outlook 2010 - provides the administrator with settings
and tools to centrally setup and configure projects and
activities, maintain drop down lists, templates, reporting
and global settings etc. as well as to generate OLAP
statistics and summary reports from published timesheets
(from the database).
Backstage menu view of Team TimeSheet Client in
Outlook 2010 - provides individual member with tools to
choose their own projects, drop down lists, configure
reporting preferences and run statistics and reports on
their timesheets.
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