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Product Overview
An add-in for Microsoft® Outlook® that makes it very easy for employees and workers to prepare timesheet and project deliverables in Outlook and report to a central database.
 
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Team TimeSheet for Outlook is an enterprise time reporting and billing management solution for team to work, plan and execute project related activities and prepare timesheets in Microsoft Outlook and publish to a central database. It leverages the familiar Outlook calendar and task interface to track time and expenses towards projects, clients or any entity your business requires so that you can generate attendance, payroll, cost estimation or billing related reports.

 

Because of the seamless integration of timesheet collection in Outlook, user adoption is maximized, yet training time and costs are minimized. More importantly, reporting process of work done and expense is streamlined for all employees, resulting in a highly accurate and scalable solution for the organization.

Highlights: (Latest version: v6.1 released on 28th August 2014 - read release note)
 

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Seamless integration with Microsoft Outlook1 and SharePoint2

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Prepare timesheets in Outlook calendar or task and record expenses on projects

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Publish timesheets to a SQL Server® or Microsoft® Access® database2

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Support for revision or withdrawal of timesheet from SharePoint via Outlook

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Support color coding of Outlook items tagged with projects or activities

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Streamline timesheet collection and reporting techniques in Outlook for all members with centralized administration control panel

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Access Control module for controlling access to projects, statistics and reports

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Enforce project timeline (i.e., start, end date and due date) in tagged appointment and task items in Outlook

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Auto sync feature keeps vital project information fully up to date among members

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Set reporting rules and guidelines for members, such as minimum work hours, mandatory fields and valid project codes

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Deploy Custom Fields for measuring additional project deliverables

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Integrated OLAP reporting tool with more than 30 pre-defined reports available

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Export reports and statistical data to Excel, PDF, XML, Bitmaps or Web Pages

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Included are project specific Outlook views that bring sense to your timesheets

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Negligible Training Time for staffs, lesser cost to the company

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Automated e-mail notifications to prompt timesheet submission and other events

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Offline Support - members can continue on timesheet entry in Outlook, and only report to database when connected to the network.

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Simple Managerial and Client install

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Support for Office 2010/Office 2013 (32 bit & 64 bit) and Office 365

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Available in English
(Translate into your language and earn a free enterprise license!)


1 Outlook® 2002, 2003, 2007, 2010, 2013 (32 bit or 64 bit)
2 SQL Server 2005, 2008, 2012 (all editions). Express edition is also supported.

 

Have any questions?
Email us: support@assistmyteam.net

 

 

 

30 days trial

Extendable to another
15 days on request

Limited License (Up to 10 User Seats + 1 yr Support and Maintenance Contract)
5
00 USD/~325 GBP/~481 AUD/~507 CAD


Country Enterprise License
(Unlimited User Seats +
3 yrs Support and Maintenance Contract )
1000
USD / ~650 GBP / ~962 AUD / ~1014 CAD

Brochure For Managers (PDF)
Brochure For Workers (PDF)

License is valid life-time. However, technical assistance and free upgrades are bound to the validity of the Support and Maintenance Contract
 

Free license for Academic Institutions (Schools, Colleges and Universities) - Learn More...
50% discount for non-profit, non-academic organizations (e.g., Charitable trusts, hospitals,). Learn More...

 
Purpose of this add-on

Microsoft Outlook, in its original state, lacks a direct and an efficient solution to track time and expense for payroll and billing purposes. This is further aggravated with little support for a centralized management and distribution of company's projects and other metadata. But many workers do some form of timesheet tracking (and often crudely) by capturing the time and other data from appointments and tasks in Outlook and feeding to an external data source manually.

With Team TimeSheet add-in, these processes are streamlined and automated by integration of the company's project data source, and allowing workers access to administrator defined projects, activities and other related metadata in their Outlook. Individual worker can then prepare timesheets, tag project metadata and enter other deliverables from the familiar interface of Outlook appointment or task items. Once a timesheet is finalized and ready, it is published to the central database in just a single click. This submission process is seamlessly integrated in your Microsoft Outlook and the whole exercise is transparent to the user. Managers can then use these submitted timesheets for calculating expenses, payroll or billing on projects, clients or resources etc - to mention a few.

 

Leverage Outlook for team reporting


Team TimeSheet provides substantially better range of functionality for time reporting than a similar system based on Excel or the web. Leveraging the familiar workflow of Outlook appointments and tasks, Team TimeSheet simplifies timesheet creation, submission and tracking, yet offers managers and administrators greater control throughout the time reporting process. With the assurance that team members are reporting through a regulated system such as Outlook, that promotes accurate, consistent time reporting, managers can leverage precise, up-to-date budget and billing reports for project estimation and budgeting.

 

Designed to provide a fast return on investment, proven and scalable capabilities make Team Timesheet, a must for organizations that require an enterprise time and billing management solution on Outlook.

 

Who should use it?

Team TimeSheet for Outlook is ideal for organization and teams that charge by the hour. Project Managers, will find it easier to distribute projects, timelines and calculate expenses and track budgets for current and past projects. Human Resource Managers can easily calculate work done and payroll for staffs and contractors without using an expensive ERP suite. With summary and OLAP reports, Analysts and Accountants would have access to budget information, accurate to the last number. Freelancers can easily calculate the exact hours and expenses to bill their employers.



Outlook 2010 calendar with appointments color coded with projects. Ribbon shows the tagged project values ready for reporting



Outlook 2010 task folder with tasks grouped by project. The ribbon also shows the tagged values of a reported item.

 

Predefined OLAP reports for a comprehensive statistical analysis of published timesheets
 

Summary reports help managers to keep track of published timesheets over a period of time. Timesheet entries are then aggregated to present a summary view. Supports export to Excel, Text, HTML or XML files.

 

Backstage menu view of Team TimeSheet Manager in Outlook 2010/2013 - provides the administrator with settings and tools to centrally setup and configure projects and activities, maintain drop down lists, templates, reporting and global settings etc. as well as to generate OLAP statistics and summary reports from published timesheets (from the database).
 

Backstage menu view of Team TimeSheet Client in Outlook 2010/2013 - provides individual member with tools to choose their own projects, drop down lists, configure reporting preferences and run statistics and reports on their timesheets.

Learn more...
 

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Project management and timesheet reporting right in your Outlook

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Streamline timesheet collection and reporting process in the organization

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Automatic emails notification to workers and managers

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Keep Project information fully up to date among members

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Control how workers use Outlook for to prepare and report timesheets

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Cost and billing calculation

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Color coding of Outlook items

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Offline Support

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Audit Manager module to accept or reject reported deliverables

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Outlook views especially geared for effective timesheet project tracking

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Statistics - Reporting, Charting, and Data Analysis

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Deploy as many custom fields
 

 
   
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HD Video Demos and TutorialsNew!

Quickly learn how to install, configure and work with Team TimeSheet and how to get the most out of your support team!

 

Looking for group timesheet reporting to your SharePoint site instead?

Try
Team TimeSheet
for Outlook & SharePoint

Designed for teams to capture timesheet and project expense in Microsoft Outlook, and publish to a SharePoint repository.

 

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