An add-in for Microsoft® Outlook® that
makes it very easy for workers to prepare timesheet and
other project deliverables and publish to the company's
SharePoint® repository.
Team TimeSheet for Outlook & SharePoint is an
enterprise time reporting and billing management solution for team to work, plan
and execute project related activities and prepare
timesheets in Microsoft Outlook and publish to the company's SharePoint site. It leverages the familiar Outlook
calendar and task interface to track time and expenses
towards projects, clients or any entity your business
requires so that you can generate attendance,
payroll, cost estimation or billing
related reports.
Because of the seamless integration of
timesheet collection in Outlook and SharePoint, user
adoption is maximized, yet training time and
costs are minimized. More importantly, reporting process
of work done and expense is streamlined for all employees,
resulting in a highly accurate and scalable solution for the
organization.
Highlights:
Seamless integration
with Microsoft Outlook1
and SharePoint2
Prepare timesheets in Outlook
calendar or task and record expenses
on projects
Publish timesheets to the company's
SharePoint repository
Support for
revision or withdrawal of
timesheet from SharePoint via
Outlook
Support color coding of
Outlook items tagged with projects
or activities
Streamline timesheet collection
and reporting techniques in Outlook
for all members with centralized
administration control panel
Access Control module for
controlling access to projects,
statistics and reports
Enforce
project timeline
(i.e., start, end date and due date)
in tagged appointment and task items
in Outlook
Auto
sync feature keeps vital project
information fully up to date among
members
Set reporting rules
and guidelines for members, such as
minimum work hours, mandatory fields
and valid project codes
Deploy Custom Fields for
measuring additional project
deliverables
Integrated OLAP reporting tool with
more than 30 pre-defined reports
available
Export reports
and statistical data to Excel, PDF,
XML, Bitmaps or Web Pages
Included
are project specific Outlook
views that bring sense to your
timesheets
Outlook and
SharePoint combination makes it a
highly scalable solution
Negligible
Training Time for staffs, lesser
cost to the company
Automated
e-mail notifications to
prompt timesheet submission and
other events
Offline
Support
- members can continue on timesheet
entry in Outlook, and only report to
SharePoint when connected
Simple
Managerial and Client install
Support for
Office
2010/Office 2013 (32 bit & 64
bit), SharePoint 2013, Office 365
1
Outlook 2003, Outlook 2007, Outlook
2010 & Outlook 2013 (both 32 bit and 64 bit) 2
WSS 2, WSS 3, MOSS,
SharePoint® Foundation 2010, SharePoint®
Server 2010, SharePoint 2013
(Also supports SharePoint hosted in Clouds such as
Microsoft SharePoint Online part of
Office 365 etc.)
License is valid
life-time. However, technical assistance and
free upgrades are bound to the validity of the Support and Maintenance
Contract
Free license for Academic
Institutions (Schools, Colleges and Universities) -
Learn More... 50% discount for non-profit, non-academic organizations (e.g.,
Charitable trusts,
hospitals,).
Learn More...
Purpose of this add-on
Microsoft Outlook, in its original state, lacks a
direct and efficient solution to track time and
expense for payroll and billing purposes. This is
further aggravated with little support for a
centralized management and distribution of company's projects and other metadata. But many workers do
some form of timesheet tracking (and often crudely) by
capturing the time and other data from appointments and
tasks in Outlook and feeding to an external data source
manually.
With Team TimeSheet add-in, these processes are
streamlined and
automated by integration of the company's project
data source, and allowing workers access to
administrator defined projects, activities and other
related metadata in their Outlook. Individual worker
can then prepare timesheets, tag project metadata
and enter other deliverables from the familiar
interface of Outlook appointment or task items.
Once a timesheet is finalized and ready, it is
published to one of the administrator specified
SharePoint list in just a single click. This
submission process is seamlessly integrated in your
Microsoft Outlook and the whole exercise is
transparent to the user. Managers can then use these
submitted timesheets for calculating expenses,
payroll or billing on projects, clients or resources
etc - to mention a few.
Leverage Outlook and SharePoint for team reporting
Team TimeSheet provides substantially
better range of functionality for time reporting than a
similar system based on Excel or the web. Leveraging the
familiar workflow of Outlook appointments and tasks, Team
TimeSheet simplifies timesheet creation, submission
and tracking, yet offers managers and
administrators greater control throughout the time reporting
process. With the assurance that team members are reporting
through a regulated system such as Outlook, that promotes accurate,
consistent time reporting, managers can leverage
precise, up-to-date budget and billing reports
for project estimation and budgeting.
Designed to provide
a fast return on investment, proven and scalable
capabilities make Team Timesheet, a must for organizations
that require an enterprise time and billing management
solution on Outlook and SharePoint plaftorms.
Who should use it?
Team TimeSheet for Outlook & SharePoint is ideal for
organization and teams that charge by the hour. Project
Managers, will find it easier to distribute projects,
timelines and calculate expenses and track budgets for
current and past projects. Human Resource Managers
can easily calculate work done and payroll for staffs and
contractors without using an expensive ERP suite. With
summary and OLAP reports, Analysts and Accountants
would have access to budget information, accurate to the
last number. Freelancers can easily calculate the
exact hours and expenses to bill their employers.
Outlook 2010 calendar with appointments color coded with
projects. Ribbon shows timesheet #11 already reported to SharePoint
This is how the published timesheet #11 looks
like in your SharePoint site (mapped to a calendar list).
Notice the calculated total cost and other expenses as well
as the project fields
Predefined OLAP reports for a comprehensive statistical
analysis of published timesheets in SharePoint
Summary reports help managers to keep track of
published timesheets in SharePoint over a period of time.
Timesheet entries are then aggregated to present a summary
view. Supports export to Excel, Text, HTML or XML files.
Backstage menu view of Team TimeSheet Manager in
Outlook 2010 - provides the administrator with settings
and tools to centrally setup and configure projects and
activities, maintain drop down lists, templates, reporting
and global settings etc. as well as to generate OLAP
statistics and summary reports from published timesheets in
SharePoint.
Backstage menu view of Team TimeSheet Client in
Outlook 2010 - provides individual member with tools to
choose their own projects, drop down lists, configure
reporting preferences and run statistics and reports on
their timesheets.
