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PRODUCT OVERVIEW
An add-in for Microsoft® Outlook® that makes it very easy and effortless to publish your mails, appointments, tasks or contacts from Outlook to Microsoft® Sharepoint® either manually or on the fly through automation.
 
Data Publisher enables you to bring Outlook contents to SharePoint seamlessly. It is just a click way to publish mails, appointments, tasks, journals or contacts from Outlook and share with other users in SharePoint. To be even more productive, it can monitor mail folders for incoming mails, and synchronize and publish to a SharePoint list automatically as the mails arrive.
 


Note: You can also refer to the video demonstration hosted on our site here

Highlights: (Latest version: v5.1 released on 20th February 2017 - release note)
 

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Seamless integration with Microsoft Outlook1 and SharePoint2

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Support publishing of pre-defined Outlook fields, custom fields defined for that folder, as well as notes (Plain or HTML Body).

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Define and map as many SharePoint lists common to all Outlook folders, or specific to each Outlook folder.

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Choose any customized form defined for that Outlook folder

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Supports POP, IMAP, Exchange mailbox and Public folders

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Publish the whole contents of the Outlook folder to a SharePoint list in a single click

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Publish all kind of Outlook items – mails, posts, appointments, tasks, journals or contacts

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Map and publish only those fields or metadata that you require

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Real-time monitoring and automatic publishing of incoming emails/new items of an Outlook folder, to a SharePoint list

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Unicode Support

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Special Outlook views for organizing your published Outlook items

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Support for Office 2016, SharePoint 2016, Office 365


1 Outlook 2007, Outlook 2010, Outlook 2013 and Outlook 2016 (both 32 bit and 64 bit)
2 WSS 2, WSS 3, MOSS, SharePoint® Foundation 2010, SharePoint® Server 2010, SharePoint 2013, 2016
   (Also supports SharePoint hosted in Clouds such as Microsoft SharePoint Online part of Office 365 etc.)

Have any questions?
Email us: support@assistmyteam.net


Works with
   

30 days trial

Extendable to another
15 days on request

Personal License (Single Seat + 3 yrs Support and Maintenance Contract)
50USD
 

Country Enterprise License (Unlimited Seats + 3 yrs Support and Maintenance Contract)
400USD

Download brochure (PDF)

License is valid life-time. However, technical assistance and free upgrades are bound to the validity of the Support and Maintenance Contract
 

Free license for Academic Institutions (Schools, Colleges and Universities) - Learn More...
50% discount for non-profit, non-academic organizations (e.g., Charitable trusts, hospitals,). Learn More...


Purpose of this add-on


With the growing amount of emails and enforced limits on mailbox sizes, today's organization needs an environment to effectively manage these information assets and apply the appropriate retention policies for emails containing company records. SharePoint is the ideal platform to facilitate this requirement, and no wonder, many organizations are adopting it to manage and share documents from a central location. Be it, emails, appointments, tasks or contacts, SharePoint facilitates storage, retrieval, search and collaboration on documents enterprise wide.

But the process of capturing and publishing of these contents from personal Inboxes and public folders has become a core issue for most organizations. As of now, SharePoint integration in Microsoft Outlook is limited to bringing the content of a SharePoint list offline in Outlook, and syncing any changes made to those items made in Outlook back to the particular SharePoint list. There is no direct provision or support for exporting or syncing your existing personal Outlook items such as emails, appointments or tasks to a SharePoint list. And even if you find a way (for example, with scripts or third party applications), you will often find that it does not support or does not recognize most of the Outlook metadata (or fields), including custom fields. This inability to conveniently place data such as emails, appointments, tasks and contacts from Microsoft Outlook to SharePoint, is an issue being faced by many users today.

DataPublisher add-in for Outlook overcomes this limitation by enabling you to associate and link a SharePoint list with an Outlook mail, calendar, contact or task folder so that you can easily file and publish emails, attachments, appointments, tasks or contacts to the linked SharePoint list. This brings about a bridging solution for content publishing and management from Microsoft Outlook to SharePoint.
 

Benefits

DataPublisher for Outlook and SharePoint can be adapted and used for variety of content management purposes in SharePoint, such as:
 

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Filing trouble tickets to an issue tracking SharePoint list from Outlook emails.

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Submitting personal timesheets from Outlook calendar on work done, to a SharePoint calendar list.

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Submitting meetings and schedules from Outlook calendar to a SharePoint Calendar list

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Publishing attachments and emails (as .msg) on document libraries

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Email retention and archival purpose in SharePoint

 

To publish to SharePoint, you can select one or more Outlook items and click one of the administrator specified SharePoint list.


The published Outlook item is tagged with information on the published SharePoint item.

 

This is how the published SharePoint item #158 looks like in your SharePoint site (mapped to the 'Mails' list)

 
 
   
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Looking for a group publishing solution from Outlook to SharePoint with centralized administration?

Try
Team Publisher
for Outlook & SharePoint

Designed for workgroup users to publish their mails, appointments, tasks or contacts from Outlook to administrator chosen and configured SharePoint lists.

 

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